Exhibitor Information

Set-up:
09 November 2026: 13:00–17:00
10 November 2026: 07:30–08:15

Breakdown
Wednesday 11 November 2026: 16:00–18:00
Goods being handled by Cameron Event Logistics will be collected from the venue on the morning of Thursday 12 November 2026

Venue Address:
Gunnels Wood Road
Stevenage
Hertfordshire
SG1 2NY
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Please note parking is not available during the conference days. 

Shipments to GSK Site: Advanced Shipments:

Please note that courier deliveries to GSK must be made through our logistics partner, Cameron Event Logistics. Other couriers are not permitted on-site. Cameron Event Logistics will deliver advance shipments to the venue on the morning of Monday 9 November 2026 and collect them on the morning of Thursday 12 November 2026.

You can either:

• Use your own courier to send your goods to Cameron Event Logistics’ advance warehouse at the address below.
  • This option does not incur a cost.
• Arrange for Cameron Event Logistics to collect the goods from your premises and return them after the event.
  • This option does incur a cost, and a quote can be requested from Cameron Event Logistics

Advance Warehouse Address:
ATW Couriers Ltd
Unit 4, Orchard Business Park
Hortonwood 40
Telford
Shropshire
TF1 7EY
For the attention of: Paul Bessey / GSK Event

IMPORTANT: Goods must arrive at the advance warehouse no later than 17:00 on Friday 6 November 2026.

To make arrangements, please contact Cameron Event Logistics via their Contact Us | Cameron Event Logistics, by telephone on 01355 238559, or by email at info@cameronlogistics.co.uk.

GSK porters will move shipments to your stand before the event and return them to the storage area at the end of the event, ready
for collection.

Bringing good direct to Site: 

Exhibitors may bring their own goods directly to the venue during the set-up times below. You may park at the front of the building while unloading, but your vehicle must then be moved to the car park.

Please note: This option is for exhibitors bringing their own goods to site and does not apply to courier deliveries

Tabletop Booking:

•  Tabletop booth: 1.8m × 0.7m
•  Two chairs

Stand-up Table Booking:

•  Poseur table: 0.8 × 0.8
• Two stools

Included in all bookings:

• Electrical socket
• 2 exhibitor tickets each day.
• Listing on the printable PDF programme, website and on ELRIG app
• Free delegate data capture / scanner via smartphone app.
  Please note: The Lead Capture function is available through the ELRIG App and is only available for those registered as Exhibitor staff
• Free access to lectures for your staff.
• Free Lunch, Tea & Coffee on show day.
• The contactable registration list will be sent two weeks before the event. Please read our Exhibitor Acceptable Use Policy first.
• The full, contactable delegate list will be sent a few days after the event. Please read our Exhibitor Acceptable Use Policy first.
• Networking Session 10 November 17:00-18:30

You may contact delegates on the list to send a maximum of one pre-event email and one post-event email within a reasonable period after the show (no longer than 6 months), with material directly relevant to their attendance at the ELRIG event.

Any such contact must:

• Clearly state who the communication is from (it must not appear to be from ELRIG or anyone other than your organisation).
• Include a clear opt-out mechanism, and all opt-out requests must be honoured promptly.
• You must not add all delegates on the list to your general database, as they have not opted in to receive information beyond what relates specifically to the event.

Delegates who you have scanned as leads at your booth (those who expressed interest or requested further information, contact, or follow-up) are legitimately yours to add to your CRM/database and to develop an ongoing relationship with.

• You must not pass delegate details to any third party.

ELRIG reserves the right to withhold future delegate data from any company that abuses these terms.

Download a copy here

For hotel bookings please check here and contact MICE Concierge at hello@miceconcierge.com with your accommodation enquiries.

ELRIG is only able to provide suggestions on how delegates may travel to or places they may stay at, to attend its events.  However, ELRIG cannot recommend nor endorse any of the travel choices nor hotels that attendees make and is not liable for any of the services that its delegates procure.

The lead capture function is available through the ELRIG app and is only available to those registered as an exhibitor.Questions within the function can be set by the Booth Manager via the Exhibitor Portal.
The Exhibitor Portal is the location for stored leads and the download post event

The App Will Be Launch two weeks before the conference.

The information below can be followed after the app has been launched.

Step by Step to access the Event App

• Install The Event App by EventsAir.
• Enter this event’s code: ps2026
• If you already have the app and you are logged into a previous event then please log out.
• Click on log-in
• When your app opens, enter your email addres  and 6-digit App PIN which will have been emailed to you. If it has not, then please contact events@elrig,org.
• Update so that you are happy with the way you appear on the app.
• Update your social media details
• The button to scan leads is circled in purple below. If this option does not appear please contact events@elrig.org

For more information on the app please refer to the Exhibitor-Lead-Management-in-EventsAir Guide

No later than 30 days before

• Send a high-resolution copy of your logo.
• Confirm the company name you wish to exhibit under.
• Register your exhibitor staff via the Exhibitor Portal.
• Ask your staff to download the ELRIG app.

No later than 7 days before

• Ensure that payment for the event is made at least 7 days before you arrive to set-up.
• Send your insurance Certificate to events@elrig.org. You must have Public and Employee Liability Insurance of at Least £1m.