Exhibitor Information

Venue:

University of Warwick,
Rootes Social Building,
University Road
Coventry
CV4 7AL

Supported by

 

Logistics Team:
You are welcome to use any company but ELRIG’s preferred logistics contractor is Cameron Event Logistics:
info@cameronlogistics.co.uk
+44 (0) 1355 238559

Included with your booking:
• Tabletop booth 
• Two chairs
• Electrical socket
• Flooring 
• The Lead capture function is available through the ELRIG App and is only available for
those registered as Exhibitor staff
• Listing on the website and the ELRIG app
• 2 exhibitor tickets each day.
• Free access to lectures for your staff.
• Free Lunch, Tea & Coffee on show day.
• The contactable registration list will be sent one week before the event. ELRIG-EXHIBITOR-ACCEPTABLE-USE-POLICY-2025
• Networking Session 13 November 2025 15:30-17:00

Acceptable Use Policy – for delegate information supplied by ELRIG to exhibitors.

You may contact delegates on the list, within a reasonable period of the show (no longer than 6 months), with material directly relevant to their attendance at the ELRIG conference.

Any such contact must state clearly who it is coming from, ( i.e. it cannot appear to be from ELRIG or anyone other than yourselves).

Any such contact must have an ‘opt-out’ mechanism. Any opt-out requests must be respected.

You should not add all the delegates on the list to your own general database*, they have not opted-in to receive info other than that relating specifically to the event.

*Any you ‘logged’ as “leads” on your booth, who expressed an interest, or requested further info / contact / follow-up etc, are legitimately yours to add to your CRM / database and to forge an ongoing relationship with.

You should not pass these details on to any 3rd party.

ELRIG reserve the right to withhold future delegate data from any company abusing these terms.

Download a copy here.

The lead capture function is available through the event app and is only available to those registered as an exhibitor.

Questions within the function can be set by the Booth Manager via the Exhibitor Portal.
This is also where the full details of your leads are stored and available for download post event.

The App Will Launch two weeks before the conference.

For more information on the app please refer to the Exhibitor-Lead-Management-in-EventsAir Guide

Step by Step to access the Event App

• Install The Event App by EventsAir.
• If you already have the app and you are logged into a previous event then please log out.
• Enter this event’s code (this can be found in your confirmation email)
• Click on log-in
• When your app opens, enter your email address and 6-digit App PIN which will have been emailed to you. If it has not, then please contact events@elrig,org.
• Update your profile so that you are happy with the way you appear on the app.
• Add your social media details
• The button to scan leads is circled in purple below. If this option does not appear please contact events@elrig.org

For more information on the app please refer to the Exhibitor-Lead-Management-in-EventsAir Guide

Download our social media graphics for exhibitors. Click the image below.

No later than 21 days before

• Send a high-resolution copy of your logo.
• Confirm the company name you wish to exhibit under.

No later than 10 days before

• Register your exhibitor staff via the Exhibitor Portal.
• Ask your staff to download the ELRIG app.

No later than 7 days before

• Ensure that payment for the event is made at least 7 days before you arrive to set-up.
• Send your insurance Certificate to events@elrig.org. You must have Public and Employee Liability Insurance of at Least £1m.

If you have an issue with any of the above actions, please get in touch with events@elrig.org

Set-up:  

November 18th 13:00 – 17:00
November 19th 7:45 – 8:30  

Venue Address: 

Gunnels Wood Road
Stevenage
Herts SG1 2NY
The postcode for Sat Nav is: SG1 2FX

Shipments to GSK Site: 

Please note that couriers will not be allowed on site at GSK.

Shipped goods must be sent to our logistics partner who will bring to site on the morning of November 18th and collect again on the morning of November 21st.

ELRIG’s logistics contractor is Cameron Event Logistics, and they will manage all on site deliveries and collections. You can contact via their Enquiry Form  or by contacting them direct Tel: 01355 238559 Email: info@cameronlogistics.co.uk

You can either send direct to   Cameron Event Logistics advanced warehouse using your own courier or arrange for   Cameron Event Logistics to collect from your site and return after the event.

GSK porters will move your shipments to your booth and move back to stores at the end of the event.

Advanced Warehouse Shipment Labelling Information:

Cameron Event Logistics c/o ATW Couriers
Unit 4 Orchard Business Park
Hortonwood 40
Telford
TF1 7EY
**HIGH CONTENT**
Exhibitor Name –
Stand number –

Opening Hours: Monday to Friday 9am to 5pm

Bringing good direct to Site: 

You may bring your own goods onsite. However, drop-off in front of the venue is NOT permitted. If bringing items directly, kindly park in the visitors’ car park and carry your goods to the main building.

Site instructions for Set-up day: 

On arrival, please report to the reception area next to the security gatehouse. You will be issued with a visitor’s badge. You will then be directed to the Car park or if on foot, the reception area where you will follow the signed for ELRIG. Event badges should be worn throughout your visit and handed in before you leave the site.

On the day of the event if driving, security will allow you to proceed direct to the carpark as you will have a parking voucher. If on foot show security your badge if already collected or booking confirmation.

• 1.8m x 0.7m table
• Two chairs
• Electrical socket
• 2 exhibitor tickets each day.
• Listing on the printable PDF programme, website and on ELRIG app
• Free delegate data capture / scanner via smartphone app.
  Please note: The Lead Capture function is available through the ELRIG App and is only available for those registered as Exhibitor staff
• Free access to lectures for your staff.
• Free Lunch, Tea & Coffee on show day.
• The contactable registration list will be sent two weeks before the event.
• The full, contactable delegate list will be sent a few days after the event.
• Networking Session 19 November 17:00-19:00

Acceptable Use Policy – for delegate information supplied by ELRIG to exhibitors.

 You may contact delegates on the list, within a reasonable period of the show (no longer than 6 months), with material directly relevant to their attendance at the ELRIG conference.

Any such contact must state clearly who it is coming from, ( i.e. it cannot appear to be from ELRIG or anyone other than yourselves).

Any such contact must have an ‘opt-out’ mechanism. Any opt-out requests must be respected.

You should not add all the delegates on the list to your own general database*, they have not opted-in to receive info other than that relating specifically to the event.

*Any you ‘logged’ as “leads” on your booth, who expressed an interest, or requested further info / contact / follow-up etc, are legitimately yours to add to your CRM / database and to forge an ongoing relationship with.

You should not pass these details on to any 3rd party.

ELRIG reserve the right to withhold future delegate data from any company abusing these terms.

For hotel bookings please check here and contact MICE Concierge at hello@miceconcierge.com with your accommodation enquiries.

ELRIG is only able to provide suggestions on how delegates may travel to or places they may stay at, to attend its events.  However, ELRIG cannot recommend nor endorse any of the travel choices nor hotels that attendees make and is not liable for any of the services that its delegates procure.

The lead capture function is available through the ELRIG app and is only available to those registered as an exhibitor.Questions within the function can be set by the Booth Manager via the Exhibitor Portal.
The Exhibitor Portal is the location for stored leads and the download post event

The App Will Be Launch two weeks before the conference.

The information below can be followed after the app has been launched.

Step by Step to access the Event App

• Install The Event App by EventsAir.
• Enter this event’s code: HCI2025
• If you already have the app and you are logged into a previous event then please log out.
• Click on log-in
• When your app opens, enter your email address   and 6-digit App PIN which will have been emailed to you. If it has not, then please contact events@elrig,org.
• Update so that you are happy with the way you appear on the app.
• Update your social media details
• The button to scan leads is circled in purple below. If this option does not appear please contact events@elrig.org

For more information on the app please refer to the Exhibitor-Lead-Management-in-EventsAir Guide

Download our useful social media images to share your attendance at High-Content Imaging and Flow Cytometry in Drug Discovery 2025 with your network.

No later than 10 days before

• Send a high-resolution copy of your logo.
• Confirm the company name you wish to exhibit under.
• Register your exhibitor staff via the Exhibitor Portal.
• Ask your staff to download the ELRIG app.

No later than 7 days before

• Ensure that payment for the event is made at least 7 days before you arrive to set-up.
• Send your insurance Certificate to events@elrig.org. You must have Public and Employee Liability Insurance of at Least £1m.